Student Safety & Parent Notification
At the Green Bay Area Public School District (GBAPS) student safety is our highest priority. The District has a comprehensive crisis plan and District administrators coordinate closely with emergency management officials and law enforcement to monitor and update plans on a regular basis.

In addition, schools have well-established security measures to ensure the well-being of students and staff. These include: visitor check-in procedures, locked doors after the start of the day, surveillance cameras, and all sites have school resource officer support.

How can I as a parent or guardian be assured I receive the most up-to-date information from my child’s school?
To ensure every parent has the most accurate contact information in an emergency situation, parent must keep contact information up-to-date in Infinite Campus. (If your phone number or address has changed, please contact the school secretary.) 

How does the District communicate with parents and guardians in emergency situations?

The District contracts with School Messenger for its parent notification system, which enables the District to send bulk emails, automated phone calls and text messages to parents, guardians and other adults that are identified as emergency contacts. The District only uses text messaging in limited circumstances such as emergency situations, school closures/delays, and bus accidents/delays. 

How do I receive text messages?
To receive text messages, text “opt-in” or “subscribe” to 67587. If in the future you do not receive a text message, but would like to receive texts, please contact the Help Desk at 920-448-2148 to verify the District has the cell phone number in Infinite Campus. The Help Desk is available Monday -Thursday from 6:30 a.m. – 5:00 p.m. and on Friday from 6:30 a.m. – 4:00 p.m. More information regarding text messages

When and how will I be notified if there is an emergency at my child’s school?
The means and immediacy of communication will depend on the scope of the event and on the potential or actual impact to the safety of the students. While it is difficult to describe all possible scenarios, the information below can be used as a guide to where parents should look for information.



Secure the Building - Outside Situation

The most frequent situation that occurs in the District is when law enforcement recommends that a school or schools “secure the building” due to an external community situation.  In these situations all external doors are locked and no one is allowed to enter or leave the building. The school day proceeds as normal. 

Communication regarding “secure the building” is determined by the length and nature of the external situation.  Many times the situation is very brief and students are safe. In these situations communication to parents could create confusion. School Messenger’s automated call system will try to reach a phone number three times, leaving the possibility that if multiple messages are sent in a short period of time a parent could receive the follow-up call prior to receiving the original message regarding the situation. 

However, if a situation will last for an extended period of time and is a significant community situation the District may communicate with parents in one or more of the following ways:

-A message will be placed on the school’s home page of their website. The District’s new website allows for a red banner to be placed above the rotator image to communicate about emergency situations.
-If available, a message will be placed on the school’s Facebook and Twitter pages.
-An email and/or phone call/text message will be distributed. 

Once the situation has concluded, the website and social media sites will be updated and an email or letter will be sent home.

Secure the Building - Inside Situation

When a secure the building - inside situation occurs, all students will remain in their classrooms with the doors locked. Teachers will continue to teach. Common reasons this may occur is a missing child or to provide a clear entry for emergency personnel.

Again, the nature and length of the situation will determine if a message is immediately sent out. If it is determined that a communication should be sent out, the methods are the same as for a secure the building - outside situation.

-A message will be placed on the school’s home page of their website. 
-If available, a message will be placed on the school’s Facebook and Twitter pages.
-An email and/or phone call/text message will be distributed. 

The website and social media sites will be updated as more information is available.  Once the situation has concluded an email or letter will be sent home.

Emergency Situation that Disrupts the Normal School Day

In the event of an emergency that disrupts the school day, which might include canceling classes or evacuation, the District will communicate in the following ways:

-Messages will be placed on the District and school website home page and updated as more information becomes available. 
-Messages will be posted on the District’s Facebook and Twitter pages, and if available, on the school’s Facebook and Twitter pages. Social sites will be updated as more information becomes available.
-A text message may be sent to let parents/guardians know to monitor the website and to watch for phone calls or emails from the District.
-An email and phone call will be sent home once the emergency details are known, with information regarding student pick-up, reunification sites, etc.
-School & Community Relations Department will be communicating with the media.

How You Can Help

If you learn of a situation at school through student text messages/phone calls or media reports, please check the District/school website for information regarding the situation. The District does not post any information until it has been fact checked and verified. 

Be aware that all media reports/tweets and other social media posts are not always fact checked before being published.

Please check the District/school website and/or social sites for information instead of calling school. It is important that phone lines remain available for school personnel to stay in contact with law enforcement, first responders and the District’s response team.

Remain close to your sources of communication, whether phone or email, to ensure you are receiving accurate and timely updates from the District.

Please do not drive to school as this will only increase safety concerns for yourself and disrupt our safety protocols for students. In addition, if the building is in “secure mode,” parents will not be able to enter the building and students will not be allowed to leave.

Evacuations

In situations where students may need to be evacuated from school, it is possible that the students will return to school and normal bus service will resume. If students are sent to a reunification site, parents will receive information regarding the location and pick up protocols. Remember, a student can only be released to an adult who is documented as an emergency contact, and identification will be required at the reunification site. If you are a non-custodial parent, you must be listed with your child’s emergency contact information as a guardian and show proper identification.
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