Resources for Families

Our students live in a digitally enhanced world, both in their social and learning spaces. Today’s kids have 24/7 access to people, information, and ideas with digital technologies. As parents, in partnership with educators, it’s our responsibility to help students stay safe and become constructive digital citizens while utilizing online resources. Empowering our learners in understanding the best ways to engage with others online in a safe and ethical way is critical.

In Green Bay Area Public Schools (GBAPS), we value the rich learning, innovative creation, and communication experiences that technology brings to our students, classrooms and families' lives.  To support student learning, each student is assigned a district issues device.  In accordance with district policy and federal law, student devices are monitored to ensure the well being and safety of all users.

Together, the district and families can assist students in learning appropriate ways to interact within a digital environment for learning and entertainment purposes.  We believe that with parents and guardians as our partners, we can help our students gain skills, understanding, and dispositions that will enable them to be responsible and safe in digital environments.

It is important that students have set guidelines and expectations when using devices.  Set guidelines and expectations pay include screen time allowances and understanding of student data privacy.  Going beyond expectations and guidelines for children, parents too may set technology rules for themselves to model healthy use of technology.

Screen Time Considerations

Screen time is a great time for bonding with your child. Take interest in their online activities. Play online games or watch TV shows and movies together. Co-interacting with screens is a great way to stay connected to your child. When your child is using a device independently, consider the following screen time considerations:
  • Device location - Monitor the use of devices by creating a central location in your home for device usage. 
  • App usage - Be aware of the apps on your child’s device and who your child is interacting with through these apps. Not all apps are safe. Be aware of potentially dangerous apps
  • Device bedtimes - Turn off devices at least 30 minutes prior to bedtime. Create a common charging station where all devices can be charged during sleep hours.
  • Time limits - Set time limits for your children to interact with devices while at home. Utilize resources from the American Academy of Pediatrics to create a family media plan and calculate media time for individual family members.
Technology Suggestions for Guardians
As expectations are placed on student’s use of technology, it too is important for parents to model healthy use of technology in everyday environments.  
  • Be present and moderate use - Enjoy the moments you spend with your family in a screen free environment. Monitor and set boundaries of your technology use to fully engage in human interaction. It is okay to take a break from all the texts, notifications, games, and shows.
  •  Set expectations and model good digital behavior - Establish, enforce, and model the technology-related guidelines and expectations that you set for your children. Children learn from the behavior of adults. Model positive digital behavior by refraining from using your phone while driving, setting your phone aside while eating at the dinner table, or only placing positive posts on social media. Children will appreciate seeing you model positive use of technology.  
  •  Do not over share - Parents should never over share information about themselves or their children online. Have a conversation with your children about what you would like to post about them online. It is best to ensure there will not be any regrets years from now.  

Repair or Replacement of District Issued Devices

Should a district issued device need to be repaired or replaced based on misuse, a $20 fine will be applied for repair and a $50 fine will be applied for replacement of a device or screen. A $20 fine will be applied for a replacement charger.

Additional Resources
Curated resources from the Wisconsin Department of Public Instruction and Common Sense Media include instructional resources for students and families as well as digital citizenship content to help keep students stay safe online. The District encourages all stakeholders to model positive online behavior. Policy 363.2 - Responsible, Acceptable, and Safe use of Technology Resources can be located here. (To view the policy, please visit BoardDocs and search for the policy.)

Student Data Privacy 
With so many digital learning resources available to students, parents, and teachers for personalized learning, it’s important that we do not “overshare” student data. The following questions and answers will help families learn more about how educational data is used to assist the District and its staff members in making good learning decisions for their student(s). 

Student Data Privacy Frequently Asked Questions

What are the policies and statutes about Student Records?
Green Bay Area Public Schools Policy 347 (to view the policy, please visit BoardDocs and search for the policy) | Wisconsin State Statute 118.125

Who has access to information about my student?
Green Bay Area Public Schools Policy 347 states that only GBAPS staff who are directly responsible for education services to a student will have access to your student’s education record. (To view the policy, please visit BoardDocs and search for the policy.)

Who is responsible for protecting student data?
All GBAPS staff, as well as students and parents, have a role to play in protecting student data and ensuring privacy. Learn how the U.S. Department of Education suggests protecting student data

Are there existing laws that protect student data?

CIPA (The Children’s Internet Privacy Act) | COPPA (Children’s Online Privacy Protection Act) | FERPA (Family Educational Rights and Privacy Act) | HIPAA (Health Insurance Portability and Accountability Act)

How do schools hold outside service providers of digital resources accountable for maintaining the confidentiality of the student data they receive?
GBAPS has a selection process for reviewing all media resources before they are used in the classroom. Prior to use, all resources must meet our stringent educational resource standards. Next, the resource is examined for how student data is being used. If student data is being collected we learn what information is collected and how it is collected. We send the media resource company a GBAPS FERPA Non-Disclosure Agreement that gathers assurance from the resource provider that they will be good stewards of our data, will not sell your student’s data or market to students. The agreement also states that our student’s data will be purged from the system when our school district no longer works with them.

Who owns student data? 
While GBAPS keeps student data on file, parents/guardians as well as the student ultimately own the data.

What constitutes student data?
Student data constitutes any non-aggregated information directly related to a student. This includes but is not limited to grades and test scores, health and immunization records; discipline reports; documentation of attendance; schools attended; courses taken; awards conferred and degrees earned; and special education records including individualized education plans (IEPs). 

What constitutes student information?
Student information constitutes any Personally Identifiable Information directly related to a student. This includes but is not limited to a student’s name, address, telephone number, date of birth, or student generated content that is not publicly available.

What constitutes student generated content?
Student generated content constitutes any materials created by a student. This includes but is not limited to, handwriting, video creation and/or video records. 

How is the Green Bay Area Public School District Media Opt-Out form used?
The GBAPS likes to celebrate the achievements of our students and staff. Throughout the year, photos and videos may be taken of students, student work, and school activities. These photos and videos may appear in various District materials, including school and district websites, social media websites, newsletters, brochures, advertising, etc. Student names are usually not used in association with photos and videos, but when they are, only first names will be used except in situations where full names are standard. Most parents/guardians support and encourage this celebration of achievements, so by default all parents/guardians who register their students are giving permission for this use. 
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